Entering and Viewing Student Requests

One of the most important and time-consuming tasks in preparing to build your master schedule is collecting and entering student requests courses that students have requested to attend for the next school term. Requests are 'fuel' for the scheduling engine. The engine attempts to build the schedule that is best for students based on their requests.

Aspen system administrators might want to give guidance counselors access to the Build view to enter student requests.

Before you enter student requests, create co- and pre-requisites for courses.

Note: When a counselor enters a student’s requests, he or she can also define any periods and days during which the system cannot schedule a student. For example, assume a student has a medical condition and cannot attend any first period classes. Or, for bigger districts, counselors can block off a student's schedule during the part of the day the student attends vocational classes in another school. Click Edit Schedule at the bottom of the Requests page.

Use one or a combination of the following methods to enter student requests:

• Enter requests for one student at a time using course numbers.
• Enter requests for a student using the Options menu.
• Enter requests for an entire selection or snapshot of students.
• Enter a batch of student requests by typing student IDs and course numbers into a grid.
• Use course packages.
• Run the Course Request Verification report.
• Run the Course Request List report.

There are several ways to view student requests. Use the following table to determine how you want to view student requests:

To view requests by:	Do the following:
Course	Log on to the Build view or the School view. In the Build view, click the Courses tab. In the School view, click the Schedule tab, then the Courses side-tab. Select a course, and click the Requests side-tab. All student requests for that course appear. Note: Use the Filter drop-down to select Build year or Current year to view the course requests you want.
Student	Log on to the Build view or the School view. Click the Student tab, and search for and select the student. Click the Requests side-tab. Note: The request page displays the school year context, total number of primary and secondary requests, scheduled percentage and total credits.
All requests	Log on to the Build view. Click the Global tab, and the Requests side-tab. All requests entered for the build year for the current scenario appear. Note: On the Options menu, click Filter Requests to view a specific group of requests. The Requests Filter pop-up appears. You can search for students requesting the same courses, or some of the same courses, or search for students in the same house, team, or platoon.