Setting Up Aspen for Summer School

Before you set up Aspen for summer school, answer the following questions:

• Will attendance in summer school be tracked?
• If yes, will attendance be tracked by day, by class, or both?
• Do you need to track students’ locations during the summer school day?
• Do you need to know which teacher is teaching which students?
• Will teachers enter grade s for students in the gradebook?

If you answered yes to one or more of the questions above, there are setup steps to complete. The steps you will need to complete depend on how extensively you will be using Aspen to manage your summer school program. For example, if you do not track student locations, you might not need to define rooms.

Note:If you answered no to all of these questions, you might simply add summer school grades directly on student transcripts by adding the summer school courses and grades in the School view, Student tab, Transcripts side-tab.

You might need to perform setup steps in these three main areas of Aspen:

• District view
• School view for the primary schools
• School view for the summer school you create

Some steps are completed the first year you use Aspen for summer school. Other steps will need to be performed annually.

Warning: Coordinate summer school with your end-of-year rollover. For most districts whose summer school program is part of the current school year, run your end-of-year rollover after summer school has ended.

Set Up the District view for Summer School

When setting up the District view for summer school, you need to complete some steps only the first year. Other steps need to be completed every year.

Once the setup is complete, staff members can use the summer school in Aspen.