Associate a student to a school

You might want to associate a student to another school in your district. There are two types of associations:

• Former: A student is a former student if they transfer from your school to another school in your district.
• Secondary: A student is a secondary student individual who attends some classes at your school, but is enrolled at a primary school if they attend your school and another school in your district at the same time. For example, a student might attend the high school and the vocational technical school.

Your Aspen administrator determines the data you can edit for former and secondary students.

Note: School associations are only valid for the school year in which you make them.

To view an association or to associate a student with a school:

1. Log on to the District, School, Staff, or Health view.
2. Click the Student tab.
3. Search for and select the student.
4. Click the Membership side-tab, then click Schools. If the student is already associated with schools, a list of existing school associations appears.
5. Do one of the following:
• To view the details of an association, select the school, and click Details on the Schools side-tab.
• To enter a new school association for the student, select Options > Add. The New Student School Association page appears.

6. Use the table to help you complete the fields:

• Field	Description
  School > Name	Click and select the school to associate the student with.
  School Year	Click and select the school year for which the association will be in effect.
  Association type	Click the drop-down and select Former or Secondary. Note: If you associate a student with a secondary school here, the Cross-Enrollment alert icon appears on Student pages throughout Aspen and in the Gradebook (if allowed by System Administration preferences and a teacher’s Gradebook preferences). indicates that the student is taking classes or receiving services at more than one school.
  Attendance management type	Applies to secondary students only. Click the drop-down, and select one of the following: None: The secondary school cannot take daily attendance for this student. Sole: Only the secondary school can take daily attendance for this student. Shared: Both primary and secondary schools can take daily attendance for this student. However, the school that enters the attendance owns it, and the other school has read-only access to it. To indicate that the daily attendance was entered at another school, a red asterisk * appears next to it on the Class Office side-tab.
  Start date	Click , and select the date the association begins. Note: For a year-long association, set the first and last days of the school year as the Start date and End date.
  End date	Click , and select the date the association ends.

7. Click Save.

   Note: You can filter the Student List to display only secondary or former students.