Managing Grades in the Office

Teachers can enter and manage grades for their classes in the online gradebook Online version of a paper book where teachers enter and track assignments, assignment grades, and term grades. If you are searching for this term, consider a more targeted search string like "Entering Grades." in the Staff view. As they enter grades, the grades update and appear on the Grades tab in the School view for office staff to view and manage.

At the end of a term, teachers enter grade information and post grades for each of their classes. When teachers post grades from their gradebooks, the system copies the grades to transcripts. Depending on your school's grade preferences, teachers might be able to edit and post grades to the office several times during the grade post date range.

To manage term grades in the office:

• Prepare grade input to select the classes and term you want to enter and post grades for. After you prepare grade input, the appropriate entry columns for the term appear on the Gradebook tab in the Staff view and on the Grade Input page in the School view. You must prepare grade input before office staff or teachers can enter any grades.
• If your school uses standards based grading for some or all classes, prepare reporting standards. After you prepare reporting standards, teachers can align assignments to those standards and enter scores for each criterion within the standards.
• Run Grade Input sheets to print a copy of the grades teachers enter, or for teachers to manually record grades if they do not use the online gradebook. Office staff can enter the handwritten grades in Aspen.
• Run the Grade Post Verification report to confirm which teachers have posted grades from their gradebooks.
• Enter grades in the office if any teachers did not enter grades in their gradebooks or need to edit a student grade after they posted the grades from their gradebook.
• Run any weighted average calculations.
• View any terms with previously posted grades. Office staff can use the Grade Posts page to confirm a teacher posted grades for a class, or to delete the grades a teacher posted for a class if mistakes were made. Then, teachers can fix the grades on the Gradebook tab in the Staff view and re-post.
• Post student grades for the term by course if office staff members entered grades from Grade Input sheets, or edited a grade that a teacher posted from the Staff view. Posting grades officially posts grades to transcripts and awards credits.
• If your district does not auto-calculate credits earned, calculate credits if you post grades in the School view, and manually adjust those credits.
• Change any grades that were entered and posted in error.
• View and edit student transcripts.
• Run grade reports.
• Transfer grades between course sections for students who drop and add classes.