Use global lists in District view

Global lists let Aspen system administrators access unfiltered lists of records for any table in the Aspen database.

The Global tab is comprised of side-tabs column of buttons of the left side of the Aspen user interface of categories containing all Aspen tables for which record details and audit view and investigate changes to information in specific fields or by a specific user details can be viewed.

The tables that appear within each side-tab can be set from the Global category field in the table's details page in the Data Dictionary organizes the tables and fields that house all of your district's administrative information.

Using global lists enables you to:

• Query, modify, add, delete, and audit records from a global list.
• View the audit record for a table.
• Mark certain tables as Favorites a widget that lets users create their own personal links to different schools and organizations in Aspen, resulting in fewer clicks to access the data you view all the time.
• Increase system security. The Global privilege allows you to limit access to tables through global lists without removing access in other areas.
• Attach templates to detail pages for records in global lists.
• Give School view users access only to records for their school.  

To use global lists:

1. Log on to the District or School view.
2. Click the Global tab. The side-tabs are categories containing all Aspen tables for which records and audit information can be viewed. The All side-tab lists all tables.
3. Click a side-tab. All the tables connected to the category are listed. For example, if you click the Admin side-tab, all admin-related tables appear.
4. Here you can query a request to find a group of records that match specific criteria at a particular time, modify, add, delete, and audit records.

To set the table's Global tab category:

1. Log on to the District or School view.
2. Click the Admin tab.
3. Click the Data Dictionary side-tab.
4. Select a checkbox for a table, and click Details. The table's details page appears.

5. 

5. At the Global category field, click the field entry. The category pick list appears:

6. 

6. Select the category you want the table to appear in on the Global tab.
7. Click OK.

Note: If you modified or added a reference code in the Global Data Table category, you must associate the code with a Global Data Table side-tab.

See Define District (Root Organization) Global Preferences to associate a reference code with a Global Data Table category.