Enter assessment information for groups of students

You can enter assessment information for groups of students at a time. You can also enter assessment information one student at a time, if needed.

Note: You might need the required security privileges to enter assessment information for groups of students. See your Aspen system administrator for more information.

To enter assessment information:

  1. Log on to the Intermediate Organization, School, or Staff view.
  2. Do one of the following:
    • In the Intermediate Organization and School views, click the Assessment tab. Click the Student Assessments side-tab, and then click Assessment Entry.
    • In the Staff view, click the Assessment tab.
  • The Assessment Entry page appears.
  1. At Assessment Definition, click Search icon.. The Assessment Definition Pick List appears.
  2. Select the assessment definition you want to enter information for, and then click OK.
    Note: If your district has aligned assessments to specific courses, a Filter field appears at the top of the pick list. Select All, or just those assessments that are associated with your courses.
  1. At Students, click Select.... The Assessment Entry Multi-Add pop-up appears.
    Note: In the Intermediate Organization and School views only, the Include Secondary Students checkbox appears if your school or intermediate organization can edit the Student Assessment table (as specified in your root organization's Membership preferences). Select this checkbox to include assessment information for current secondary students. In the Staff view, secondary students are included by default.
  1. Select the group of students you want to enter information for, such as by course, section, homeroom, etc. The options vary depending on the view you are in. For example, if you select Course, the Course Pick List appears. When you click the selection, the number of students in that group appears at Selected students at the bottom of the pop-up.
  1. Click OK.
  • The Assessment Entry page lists the students in the selected group. For each student, any existing assessment records for this assessment definition appear. Otherwise, a blank assessment record appears for data entry.
    Note: To limit the display of existing assessment records, enter dates in the Date Range fields at the top of the page. Aspen will only display existing assessment records within the date range you specify. In the Staff view, the start and end dates for the current school year appear, but can be replaced with other dates from the current school year.
  1. You can manage your field set to customize the columns that appear on the list. It is recommended that you include a Date column, and enter the date of the assessment record. Today's date is the default value. In the Staff view, the date must be from the current school year.
  1. Enter the assessment information for each student. Aspen automatically saves the assessment record once you enter it. If a student already has an assessment record, click in the student’s row to enter another one.
    Note: To quickly move across rows and down columns, press TAB or use your arrow keys. You can also click directly in a cell. To enter the same value for all students, enter a value for the first student, then press CTRL + D, or click Options > Fill-Down Values. Aspen enters the same value in that column for every student. Then, you can change the value for the few students whose values are different.
  1. Do any of the following, as needed:
    • To delete an assessment record, select the checkbox in that row, and then click Options > Delete.
    • To change a field’s value back to its previous value, click it and then select Options > Revert Current Cell.
    • To print the assessment information, click Printer Friendly Version at the top of the page.