Load students into the master schedule

After you build your master schedule on the Workspace tab , load students into the finished master schedule. Loading students into the schedule maximizes section balances and requests courses that students have requested to attend for the next school term satisfied.

After you load students, you can analyze the load results.

To load students into the master schedule:

Log on to the Build view.
Click the Workspace tab.
On the Options menu, click Load, then Load again. The Load Students pop-up appears.

Note: The Load option is available on each side-tab.

Select the Allow over max checkbox if you want the system to ignore the maximum enrollment numbers you define for sections. Then, enter the percentage over the maximum you want to allow the system to schedule students. If you leave the Percentage over max field blank, the system uses no limit.

Note: We suggest selecting this checkbox the first time you load students. This helps you see the real problems with the schedule, such as if students cannot be scheduled into a course section for a structural reason rather than because sections are closed.

Select the Use alternates checkbox if you want the system to attempt to schedule students into their alternate requests if primary requests are not available.

Important: Please note, this checkbox includes all alternate requests including Direct Alternates, alternate requests set as Substitute and Global Alternates. Alternate requests set as Auto-fill are used whether this checkbox is checked or not.

Note: The system alerts you if you have to fix validation errors.

Click OK. The progress meter displays the name of the student currently being scheduled, and the number of students remaining to be scheduled. When the system finishes scheduling students, the following Load Students results appear.

You can use the Requests Not Scheduled report to determine which students were not enrolled in courses they requested.