Assign security roles for conduct incidents

In the District view, define roles with the conduct-related privileges you want your users to have.

See Define Details for User Security Roles.

Note: Aspen contains several default roles with pre-defined privileges that cover most user functions in a district. To make changes to a default role and adjust security access, Follett suggests copying the default role, then editing it before creating new roles.

When a staff member initiates a Conduct Referral workflow, the conduct manager (often the vice principal) will see it in their Tasks box. Then, they can review it by clicking the Determine Action link. The conduct manager can choose to post the incident and add a conduct action for the student to complete; not record the incident; or investigate the incident for bullying.

Note: By default, students and family members are able to use the Portal Conduct Referral to report a bullying incident.

In order for a staff member to be able to initiate the Conduct Referral workflow, they have to have the proper privileges (Read access to the Student Conduct Incident system table in the Student category). The Instructor and Staff user roles have these privileges by default.

To view or edit details for the Conduct Manager user role:

  1. Log on to the District view.
  2. Select Admin > Security.
  3. Select the Conduct Manager role, and click Details on the Roles side-tab. The details of the role appear.
  4. Next to Security Access, click the Category drop-down to select Student. The Security Access area displays all system tables in the Student category.

  1. In the System Table column, go to Student Conduct Incident. See Define Details for User Security Roles.
  2. These privileges are available:
    • C = Create conduct incident records
    • R = Read conduct incident records
    • U = Update conduct incident records
    • D = Delete conduct incident records
    • M = Mass update conduct incident records
      Note: These five checkboxes need to be selected for a Conduct Manager to have full privileges to work with conduct incidents.
  1. Click Save.