Enter student attendance as a classroom teacher

Teachers enter daily attendance for their homerooms in the Staff view. You can take daily attendance from the Daily Attendance page (as described below), or by using a seating chart.

After you post the attendance to the School view (your school’s office), you can no longer edit or enter daily attendance for that date. Any student who enters the daily attendance homeroom or period after you post daily attendance has to report to the office.

Note: If you click more than one code in the Code column, or click the same code twice, verify that the correct values appear in the Attendance column. Depending on how your Aspen system administrator creates attendance codes, the system either adds or replaces codes you click.

To enter daily attendance as a teacher in the Staff view:

  1. Log on to the Staff view.
  2. Click the Attendance tab, Daily side-tab, then Daily. The Daily Attendance page displays the list of students you are responsible for taking attendance for. This is either a homeroom period or classroom period of students that your school uses for daily attendance.

  3. Notes:

    • In most districts, student names appear in alphabetical order and are Present by default. When you click the A button for students who are absent, A appears in the Attendance column.

    • If you have two separate homerooms, click the Homeroom drop-down to enter attendance for each one.
    • If your school takes second daily attendance, click the drop-down in the top-right section of the page to select whether you are entering AM or PM daily attendance. The student list refreshes to display the appropriate students for your selection. If you take AM or PM daily attendance in a specific classroom period, the drop-down displays the period in addition to the AM/PM label .
  1. In the Code column, click the appropriate code for students who are not present.

  2. Notes:

    • When a student's calendar is not in session, the student is grayed out, and the daily and class attendance codes appear as “Not in session”. This helps prevent teachers from mistakenly marking students absent who are in their homeroom but on a different calendar from the current day, such as kindergartners or seniors.
    • If Post is grayed out, you are entering attendance for a date in the past that does not fall within the range set in your school’s Daily Attendance preferences.
    • If your school wants you to record more information for specific attendance codes, such as tardy, a pop-up prompts you for that information. Enter it, and click OK.
  1. If your school tracks lunch counts, enter the counts for your students at the bottom of the page.
  2. Click Post at the top or bottom of the page. The system confirms you want to post. Click OK. The system sends the records you enter to the school’s office. The date and time you posted appear at the top and bottom of the page. The Post button grays out, and you cannot post again today.
    Note: To edit attendance for a past date, enter or select the date in the Attendance for field, and click [edit] next to the code you want to change. Click Post to post the changes. Your school determines if this option is available for you in the Daily Attendance preferences.

  1. Notes: When the Attendance activity tracking preference is enabled by the district (root organization), intermediate organization or school:

    • The Attendance History icon might appear in the History column on the Daily Attendance page. This icon indicates that the student had a class or daily attendance record for that day. Click the icon to see a list of attendance activities in the Attendance History pop-up. If the icon is red, the attendance record is locked, and you cannot edit it.
    • If the Override Reason field appears on the Attendance Details pop-up, then an override reason is required. Click , and then select a code to describe the absence. If you select Other, enter an Activity Comment to describe the reason.