Translate Reference Codes

After you enable translation for individual fields, you can enable translation for reference code values that appear at those fields. You must enter the object identifier (OID) for each reference table field you want to translate. Then, type in the translations.

To enable translation for reference code values:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Data Dictionary > Tables.
  3. Find and select the Reference Code - Common table.
  4. On the side-tab, click Fields. The list of fields appears.
  5. Click to open the field you want to translate.
    Example: To translate the description of enrollment status codes (such as Active), click the Description field. To translate the enrollment status code itself, click Code.
  1. Select the Localized checkbox.
    Note: If you do not see this checkbox, select Default Fields from the Template drop-down.
  1. Click Save.
  2. To enable translation for another field, repeat steps 4-7.

Next, find and enter the OID for the reference table field(s) you want to translate.

Example: You have configured Aspen to translate the field name Enrollment status to Spanish. You want portal users to view the value associated with that field (such as Active) in Spanish, too.

To find and enter the OID for reference table fields:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Data Dictionary > Tables.
  3. Find and select the Reference Code - Common system table.
  4. On the side-tab, click Fields. The list of fields in that table appears.
  5. Find the field you want to translate. Locate its OID in the OID column, and write it down.
    Example: You want to translate the value of the Code field, which has the OID rcdCode. If you also want to translate the value of the Description field, the OID is rcdDescription.
  6. Select Admin > Data Dictionary > Reference to find and select the reference table that has the field(s) you want to translate. (In this example, you would find and select the Enrollment Status Codes reference table.)
  7. At View fields, type the OID from step 5 (for example, rcdCode). To translate more than one field, type the OIDs, separated by a comma.
  8. Click Save.
  9. Repeat steps 4-8 for each field.

Next, type in the translations for these reference codes.

To type in the translations for reference codes:

  1. Log on to the District (Root Organization) view.
  2. Select Admin > Data Dictionary > Reference.
  3. Find and select the reference table that has the code(s) you want to translate.
  4. On the side-tab, click Codes.
  5. Find and select the code(s) you want to translate.
    Note: Select Options > Show Selected to just view these codes.
  1. Click to open a code.
  2. Click the Translate sub-tab.
    Note: If the Translate sub-tab does not appear, additional XML is needed. Contact Aspen Technical Support.
  3. Type in the translation.
  4. Click Save.
  5. Repeat steps 4-9 for each code.