Enter report card comments in the Gradebook

At the end of a grading term, your school might require that you enter comments to appear on report cards for each of your students.

Comment columns in the Gradebook are created as post columns. To view them on the Scores page, do one of the following:

• In the Traditional view: Use the Grade Columns drop-down to select either the Post Columns - Term or Post Columns - Progress field set.
• In the Standards view: Use the Standard drop-down to select either the Post Columns - Term or Post Columns - Progress field set.

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  Within a comment column, you can do one of the following, depending on how your district set it up:

• Press CTRL + L to select a comment from a pick list of comments that your district provides. Or, type the code (a number or character) that is tied to a specific comment in the pick list. For example, you might type 1, which is your district's code for "Pleasure to have in class".

Note: For comment columns associated with a pick list, you can press CTRL + D to enter the comment code you just entered for every other student down the list from the student you are working on. Then, you can edit the code for the few students that code might not apply to. For example, if you enter 1 (Pleasure to have in class) for most students in your class, type 1 for the first student in the class. Then, press CTRL + D, and the system enters 1 for all students in the class. Then you can go to the few students you might want to change that comment for.

• Click the Comments icon within each field for the student. Select comments from the comment bank associated with that column. You can edit and add to the comment you select from a comment bank. After you enter a comment for a student, the Comments icon now appears with lines .

Note: Comments are not saved until you click OK.

• Click the Comments icon , and enter text in the Edit Text Comment box.

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  Note: If your district set a limit on comment lengthlimit on comment length, a character count and limit appear at the bottom of the pop-up. The number of characters used increases as you type. Aspen will not allow you to type more characters than the limit set.

  After you enter the comment, you can:

  • Click Save to save your comment, and close the pop-up.
  • Click or . This saves your comment, and opens the Edit Text Comment box for the previous or next student. Continue to click the buttons and enter comments as needed. Then click Save to close the pop-up.

Note: The and buttons do not appear in the Single Student view.

Comment codes or the Comments icon appear in the comment columns.