Enter assignment scores on the Scores page (special codes)

On your Scores page in Aspen, there are several ways you can enter the scores students earn on class assignments.

1. Do one of the following:
• Enter scores directly on the main Scores page, in the appropriate column.

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• Enter scores for one assignment only at a time. Click the Single Assignment Entry icon in the grade column header, or click Assignment on the Scores side-tab. This is helpful if you:
• Are entering scores for several reporting standards that are aligned to one assignment.
• Have a very full scores grid, and want to be sure you are entering scores for the correct assignment column.

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• Enter scores for one student at a time. Click a student’s name, or click Student on the Scores side-tab.

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• Enter scores for specific groups of students you created. Select a group set or group from the Students drop-down.

  

2. Use the following table as a guide when entering scores:

3. Desired action	What to do
   Move around the columns and rows	Press the arrow keys or use your mouse to click directly in a cell. To move across rows or down columns, press TAB (as specified in your Gradebook preferences) or Enter.
   Select a , Grade Scale or Footnote	Press CTRL+L, or select Options > Lookup.
   Enter the same value for all (or most) students	Enter a grade for the first student, then press CTRL+D or select Options > Fill-Down Values. Manually edit the few different values.
   Revert a score to the last saved value	Press CTRL+K, or select Options > Revert Current Cell.
   Enter a text comment for a student	Click in a text comment column.
   Mark a score exempt (so it does not count toward a student's average)	Select the score, and then press CTRL+E or select Options > Exempt Current Cell. Note: Press CTRL+E to remove the exempt status.
   Enter Assignment feedback (for review in the Student and Family portals) or Teacher's Notes (for you to see in your gradebook)	Click in a cell; then click , and enter the text. You do not need to enter a score. To edit the text, click CTRL+M, or select Options > Edit Remarks.
   Give a student a zero (0), or no credit, for an assignment	Enter 0. Aspen does not count blank grades towards averages.
   Check the history of a changed score; change a score back to a previous value	Click in a cell, then click CTRL+H or select Options > Current Cell History. The pop-up shows any previously entered score(s), as well as deleted scores. To change the current score to a previous one, select it and click OK. Notes: The Grade Columns field must be set to assignments, not Post Columns - Term or Averages. This feature is available when the district enables auditing for the Gradebook Score table (District view, Admin > Data Dictionary. Select the Gradebook Score table > Details. At the Table audit type field, select All). The district must enable the Gradebook Restore enabled preference for teachers to access this feature. (District [Root Organization] view, District [Root Organization] > Setup > Preferences >select Grade category)

• Notes: If a grade column is based on a rubric, the Plus sign appears in the column header. Enter grades for the rubric. If you are grading an assignment created by another teacher and press CTRL+L or Lookup, the pick list displays that teacher's special codes, not your own. To give the student a zero, or no credit, for an assignment, you must manually enter a zero (0). The system does not count blank grades toward averages.

3. Enter a value for each student or assignment.

After you enter a grade and leave the cell, the system automatically saves that grade. If you have entered an invalid value, such as a letter for a numeric text comment code field, the system displays an error message in the top-right corner of the page.

Note: You might want to keep assignments Public - no grades until you finish grading an assignment for all students. Then, click the Public - no grades icon again to make the grades viewable to all in the Student and Family portals. (The Public icon appears in the column header.)

Note: If a grade term is locked, all assignments associated with it are read-only. You cannot edit an assignment or its score.

Note: If you created an assignment and excluded a student so he would not receive it, the grading cell is grayed out . You cannot enter a value.