Schedule meetings

Most workflows include a step to schedule a meeting between parents and team members to help track a student’s progress.

Scheduling the meetings through the workflow a method of coordinating multi-step processes involving one or more users allows you to print invitations in Aspen, track when the meetings are held, and take attendance at the meetings.

Note: This information is usually defined while entering an IEP Individualized Education Program for a student through the workflow. However, no matter how this is entered, the meeting information also appears in the actual IEP.

To schedule a meeting:

1. Log on to the Special Education view.
2. Click the IEP tab.
3. Do one of the following:
• Click the Workflows side-tab, and click the workflow you are using. Click the Schedule meeting phase name.
• Click the Meetings side-tab, and go to the Options menu, and click Add. The New IEP Meeting page appears.

4. Use the following table to help you fill in the fields on the General sub-tab:

5. Field	Description
   Date	Type or click to select the date of the meeting.
   Time	Type the time of the meeting.
   Location	Type the location of the meeting.
   Type	Click the drop-down and select the type of meeting.
   Other Type	Type an other type of meeting, if applicable.
   Eligibility determination	Click the checkbox if the meeting is for determining the student's eligibility for special education services.
   IEP Development	Click the checkbox if the meeting is for developing the student's IEP.
   Placement	Click the checkbox if the meeting is to determine placement of the student.
   Invitation date	Type or click to select the date you are sending the meeting invitation.
   Details	Type any additional details you would like to add to the invitation.

5. Click Save.