Define grades columns for a GPA

Define which student-earned grades the system should include when calculating a GPA grade point average. To define these grades, you determine the grade columns the system should include when calculating the GPA.

Note: Intermediate Organization-level users can create and edit grade columns information for their own GPA definitions. Intermediate Organization-level users can view grade columns of a GPA definition created by their root organization, but cannot edit them.

To define grade columns for a GPA:

1. Log on to the District or Intermediate Organization view.
2. Select Grades > GPA.
3. Select the checkbox next to the GPA definition you want to define grade columns for.
4. On the GPA side-tab, click Grade Columns. The page displays two sections: Previous Year Courses and Current Year Courses.

5. 

5. In the Previous Year Courses section, click in the Grade name field. A pick list of grade columns appears.
6. Select the grade column you want the system to use for each course a student took in a previous year, such as Final Grade.
7. Click OK.
8. In the Current Year Courses section, select a Grade Term. The grade term you select is when you would run the GPA.

9. Assign weights to each schedule term that falls within the grade term. The weights tell the system how to weight the current grades that students earn based on how much of the course is actually completed. For example, if you run the Grade Point Averages report at the end of Term 1, only FY (full-year) and S1 (Semester 1) courses have received a grade – the Term 1 Grade. For FY courses, the Term 1 Grade represents 25% of the overall grade. For S1 courses, the Term 1 Grade represents 50% of the overall grade.

   If you run the Grade Point Averages report at the end of Semester 1, the Semester 1 Average represents 50% of the overall grade, and 100% of the S1 grade.

9. For the grade term you select, click Add to define every combination of schedule term and grade term that the system might need to reference to calculate GPA, depending on the time of year.

10. For example, assume you calculate GPA in the middle of Semester 2. You might want the system to use the Semester 1 Final Grade and the Semester 2 Grade to calculate the student’s GPA.

    The GPA Member Grade pop-up appears.

    

10. Use the following table to fill in the fields:

11. Field	Description
    Schedule term code	Click this drop-down to select the schedule term code.
    Term weight	Type the weight value you want the system to apply to this schedule term code for the grade term you select when you run the Grade Point Averages report.
    Grade name	Click , and select the grade column the system should reference.

11. Click OK.
12. After you define all schedule terms for a grade term, click Save.
13. Repeat steps 8-12 to define all possible combinations for each grade term.