Use pick lists
Throughout Aspen, a magnifying glass 
appears next to many of the fields. This means there is a pick list
associated with that particular field.
For data consistency purposes, you
must enter values in these fields from a list of predetermined codes.
When you see , you can do either
of the following:
- Begin to type the value
you want to enter in the field. The system attempts to find a match.
- Click .
A pick list appears.
Type a value in the Search box, and then click to find that value quickly.
If the reference table associated with the field consists of categories of codes, the top of the pick list displays two options:
- Click List View to see a list of all possible values you can enter in the field.
- Click Categories Only to see a list of categories. Categories contain groups of related values.
When school years are on the pick list, they are listed in descending order with the most recent year on top.
To select a value, do one of the following:
- Click the button next to a value, such as Head Injury, to insert it into the field, and then click OK.
- Click the folder
next to a value to view the available
values within that category. For example, if you click
next to Headache, a list of
types of headaches appear.
- Click the button next to a value to select it, and then click OK.
